Schedule meetings

How to schedule a meeting

Who can use thisSuper Admins, and any role given this permission

Permissions you need

View and join meetingsSchedule and start meetings

Set by your workspace admin. If you cannot do this, ask them for access.

Scheduling puts a meeting on the calendar for a date and time you choose.

Before you start: you need the Create permission for Meetings. Admins and Super Admins have it by default.

On Meetings, tap Schedule. The Schedule Meeting form opens.
The Schedule Meeting form
On this screen
- Breadcrumb – Meetings › Schedule Meeting, with a back arrow.
- Meeting Name – starts as your name's Meeting. Up to 50 characters.
- Description – optional. Up to 500 characters.
- No. of Seats – how many people can join. The default is 100.
- Date, Time and Duration – when it starts and how long it runs.
- Invitees – on the right. You are listed first, as Host.
- Cancel and Schedule Meeting – along the bottom.
Type a name and a description.
Name and description filled in
On this screen
- Meeting Name – for example Weekly team sync.
- Description – what the meeting is for.
- Character counts – shown under each box.
- Timezone – shown below the date and time. It is set to your own zone.
Tap Date and pick a day from the calendar.
Choosing a date
On this screen
- Year and month – drop-downs at the top of the calendar.
- Arrows – move to the next or previous month.
- Earlier days – greyed out. You cannot schedule in the past.
- Today – circled.
Tap Time and set the hour, minutes and AM or PM, then tap Done.
Choosing a time
On this screen
- AM / PM – switch at the top.
- Hour and Min – two columns. Minutes go in steps of five.
- Now – sets the time to the current time.
- Done – confirms.
Choose a Duration, check the Timezone, then tap Schedule Meeting.
The meeting is now on the calendar
On this screen
- Dot under the date – a dot now sits under the day you picked.
- Total Meetings – goes up by one.
- Back on the Meetings home – the form closes.

If the time is in the past

The Time box turns red and says Choose a time in the future. Pick a later time or date.

This is how the warning looks.
Choose a time in the future
On this screen
- Time box – outlined in red.
- Message – Choose a time in the future, under the box.
- Fix – set a later time, or pick a later date.

Inviting people

The Invitees panel has a search box and + Add Invite, to pick people from your contacts or type an email address. You are always the Host.

Last updated 2026-10-23

How to schedule a meeting

If the time is in the past

Inviting people

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