Add and publish content

Publish, unpublish and manage content

Who can use thisSuper Admins, and any role given this permission

Permissions you need

Publish/unpublish categories, playlists & podcastsEdit resourcesDelete resources

Set by your workspace admin. If you cannot do this, ask them for access.

New content can be published straight away or kept as a draft. Every item has a ⋮ menu to change it later.

Choose Save as Draft instead of Publish when you upload. The card shows an orange Draft badge.
A draft document
On this screen
- Draft badge – an orange label on the card, where a published document shows its type (PDF).
- Footer – Showing 1 of 1 items.
- A draft is not visible to the rest of the workspace yet.
Tap ⋮ on the draft.
The menu for a draft
On this screen
- Save – adds it to your My Library.
- Share – share the file.
- Download – saves the file to your device.
- Details – information about the file.
- Edit – change the title, description or category.
- Move – to another category.
- Publish – makes it visible. For a published item this entry reads Unpublish.
- Delete – in red, removes it.
Tap Publish. A message confirms it and the Draft badge turns into the file type.
Published
On this screen
- Confirmation, bottom right – Success: Published — visible to your audience.
- PDF label – back in place of Draft.
- The card is now visible to everyone who can see the category.
To take it down again, tap ⋮ and choose Unpublish.
The menu for a published item
On this screen
- Unpublish – replaces Publish, with a crossed-eye icon.
- Everything else – Save, Share, Download, Details, Edit, Move and Delete, as for a draft.

Permissions

Edit and Move need Edit resources.
Delete needs Delete resources.
Publish and unpublish a category, playlist or podcast needs Publish/unpublish categories, playlists & podcasts. See What you can do in Resources.

Last updated 2026-10-23