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How private tasks work

Who can use thisMembers and Super Admins

Permissions you need

View tasksCreate tasks

Set by your workspace admin. If you cannot do this, ask them for access.

A private task hides what the work is from everyone who is not involved in it. They can still see that the time is taken.

On the Planning step, choose Private next to Visibility. Tap the ? for a short explanation.
What Public and Private mean
On this screen
- Public – visible to everyone in the workspace.
- Private – hidden from people who are not involved. They only see that the time is occupied, never the title, description or category.
- Visibility ? – the help text appears when you tap it.
Everyone who is part of the task, the person who assigned it and the person doing it, still sees all of it.
A private task in the Inbox
On this screen
- Title and description – shown in full to the people involved.
- Category, priority, effort, start and deadline – as usual.
- The assignee's workload – shown so you can see the effect.

Good to know

Capacity still counts a private task, so a person's free hours are always right.
On the Calendar and in the Team view, other people see a grey Private block instead of the task.

Last updated 2026-10-23