Administration

How to see your team's capacity

Who can use thisSuper Admins, and any role given this permission

Permission you need

See the whole workspace's capacity (Team)

Set by your workspace admin. If you cannot do this, ask them for access.

The Team view shows everyone's load for the week, so you can see who has room before you assign.

Before you start: you need the View org permission. People without it do not see Team in the left panel.

Open Tasks → Team.
The Team view
On this screen
- Heading – Team and how many people.
- This week filter – top right; change the range.
- Employee – each person.
- Utilization – a bar and percentage of their week already committed.
- Free – hours they still have free.
- Top priority – the highest-priority task they hold.
- Status – such as Available.
- Arrow – opens a short breakdown for that person.
Tap the arrow beside a person to see where their week goes.
A person's capacity breakdown
On this screen
- Gross capacity – their working hours this week.
- Meetings – hours taken by meetings.
- Accepted tasks – hours committed to tasks they accepted.
- Self-created – hours in tasks they gave themselves.
- Remaining – what is left; red when there is none.
Tap a person's name to open their own pages: Analytics and Calendar.
One person's analytics
On this screen
- Team › name – the path at the top. Tap Team to go back.
- Analytics and Calendar tabs – switch between the two.
- Capacity cards and charts – the same as My analytics, but for this person.
- This week filter – top right, to change the range.
Open the Calendar tab to see their week.
One person's calendar
On this screen
- Day, Week, Month, Year – change the range.
- Legend – Meeting, Task, Private, Holiday and Leave. A Private task shows only that the person is busy.
- Today and arrows – move through the weeks.

Good to know

If a workspace has no working hours, everyone shows No schedule and 0h free. See Set working hours.

Last updated 2026-10-23

How to see your team's capacity

Good to know

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