Administration

Setting Drive permissions for each role

Who can use thisSuper Admins only

Each profile (role) has its own set of Drive permissions. You set them in Directory → Profiles. A change takes effect for people straight away; they do not need to sign in again.

Open Directory in the sidebar and tap Profiles. Pick a profile on the left: Admin, Member or Super Admin (custom profiles you create appear here too).
Directory, Profiles, Media Drive
On this screen
- Top tabs – Profiles, Configuration, Employees, Departments and Menu Access.
- Access Profiles – the list on the left. Admin is selected (Organization admin with management capabilities). Member is Standard user capabilities; Super Admin is Full system access.
- Permissions and Assigned Users – two sub-tabs for the selected profile; you want Permissions.
- Module list – each module shows how many of its permissions the profile holds (Media Drive 7/7, Directory 22/23).
- Right panel – the permissions of the module you picked, here Media Drive, each with a switch and its technical key under the name.
- + Profile – creates a new custom profile.
Choose Media Drive in the module list. Scroll the right panel to see every Drive permission.
The rest of the Drive permissions
On this screen
- Switches – blue means on. Changes save as you toggle them.
- Further down: Rename, move, and update files, Manage Storage Quotas (edit), Share files and folders with others, View files and folders and View Storage Tab.
- The Admin profile has all of them on (Media Drive 7/7).
Switch to another profile to compare. This is Member.
Member profile
On this screen
- Count – Media Drive 5/7: five of seven permissions are on.
- Off – Manage Storage Quotas (edit) and View Storage Tab are switched off, which is why members have no Storage tab.
- On – Rename, move, and update files, Share files and folders with others and View files and folders. The upload and delete switches are above, out of view; scroll up to see them.
And this is Super Admin.
Super Admin profile
On this screen
- Count – Media Drive 7/7, all on. The Super Admin profile has full system access.
- Directory 23/23 – compare it with the Admin profile's 22/23: the Super Admin profile holds every Directory permission.

The Drive permissions

Permission (as shown)	Key	What it controls
View files and folders	`media-drive:view`	Open Drive; browse, search, preview, favourites, Trash, Shared
Upload files and create folders	`media-drive:create`	Upload, New folder, Copy
Rename, move, and update files	`media-drive:edit`	Rename, Move, Restore
Soft-delete files and folders	`media-drive:delete`	Move to Trash, delete permanently, Empty Trash
Share files and folders with others	`media-drive:share`	Share, change and revoke access
View Storage Tab	`media-drive:view_storage`	Storage tab, read-only
Manage Storage Quotas (edit)	`media-drive:manage`	Change quotas (includes view)

What the profiles hold in this workspace

Profile	Media Drive	Notes
Super Admin	7 / 7	Full access
Admin	7 / 7	Includes both storage permissions
Member	5 / 7	Everything except View Storage Tab and Manage Storage Quotas

Defaults can differ between workspaces, and a workspace can customise them. Always check the counts in Directory → Profiles rather than assuming.

Last updated 2026-10-22

Setting Drive permissions for each role

The Drive permissions

What the profiles hold in this workspace

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