Drive
Store, organise, preview and share files in your workspace.
Drive is the file space in inLynk Business Network. Upload files, organise them in folders, preview them without downloading, and share them with colleagues. Everything is per workspace: switching workspace shows that workspace's drive.
Getting started3
What Drive isDrive is the file space in inLynk Business Network. It holds your own files inside the active workspace. You can upload documents, images, video and…Members and Super AdminsRead →Your first time in DriveThe first time you open each tab of Drive, it is empty. Instead of a blank page, inLynk Business Network shows a short explanation of what the tab is…Members and Super AdminsRead →Supported file types and how they openYou can upload any type of file. inLynk Business Network does not block file types. What differs is how a file is previewed once it is in Drive. If a…Members and Super AdminsRead →
Everyday tasks15
How to create a folderA folder keeps related files together. You can nest folders inside each other as deeply as you need.Members and Super AdminsRead →How to upload files and foldersUpload puts files from your device into Drive. You can upload several files at once, or a whole folder.Members and Super AdminsRead →How to open and preview a fileYou can read or play most files inside Drive without downloading them. Tap a file card and it opens in a viewer.Members and Super AdminsRead →How to searchSearch looks through the names of the files and folders in your drive. For example, searching report finds both a folder called Finance Reports and a…Members and Super AdminsRead →The item menuEvery file and folder has a three-dot menu (⋮) with the things you can do to it. The same menu is on folders and on files.Members and Super AdminsRead →How to favourite an itemFavourites are a private shortcut list. Star a file or folder and it appears on the Favourites tab, so you do not have to dig through folders to find…Members and Super AdminsRead →How to rename an itemRename changes the name of a file or folder. You need the Edit permission. The file extension (for example .txt) cannot be changed, so a file always…Members and Super AdminsRead →How to move an item to a folderMove takes a file or folder out of its current folder and puts it in another one. You need the Edit permission.Members and Super AdminsRead →How to copy an item to another folderCopy To… makes a second copy of a file in another folder and leaves the original where it is. Use Move instead if you want the item to leave its…Members and Super AdminsRead →How to zip an itemZip packs a file or folder into a single compressed .zip file, which is easier to send or download. The zip is created in the folder you are in; the…Members and Super AdminsRead →How to filter, sort and change the viewThree tools at the top right of My Drive help you find things in a long list: Filter, Sort and the grid/list switch. Next to them is Search; see How…Members and Super AdminsRead →How to select several itemsSelect several items to act on them together: share, download, move, copy, favourite, zip or delete.Members and Super AdminsRead →How to see an item's propertiesProperties shows the details of a file: what it is, how big it is and who put it there.Members and Super AdminsRead →How to copy a link to an itemCopy Permalink puts a link to the item on your clipboard so you can paste it into a message, a task or an email.Members and Super AdminsRead →How to delete, restore and empty TrashDeleting in Drive is a two-step safety net. Move to Trash takes an item out of your drive but keeps it. From Trash you can restore it, delete it…Members and Super AdminsRead →
Sharing2
How to share a file or folderSharing gives specific people access to a file or folder, without sending it by email. You choose who and what they can do, and you can take the…Members and Super AdminsRead →What the other person seesWhen you share an item, the other person finds it in their own Shared tab. They cannot see anything else of yours.Members and Super AdminsRead →
Permissions & limits3
What you can do: permissionsYour administrator controls these. If a button is missing or greyed out, you do not hold the permission.Members and Super AdminsRead →File size and storage limitsYour limit is set by your administrator (default 10 GB). Files you upload into a shared folder count against the workspace's shared pool instead of…Members and Super AdminsRead →Naming rulesA name can be up to 255 characters.Members and Super AdminsRead →
Administration7
Finding Drive in the sidebarOn a tablet or a narrow screen the sidebar shows your most-used modules, and the rest sit under More. Drive can sit under More, next to Meetings,…Super AdminsRead →What is different for a Super AdminEverything in the member articles applies to you as a Super Admin. On top of that you have one extra tab and you can administer storage and…Super AdminsRead →The Storage tab and storage quotasThe Storage tab shows how much of the workspace's storage is used and by whom, and it is where you set limits.Super AdminsRead →Setting Drive permissions for each roleEach profile (role) has its own set of Drive permissions. You set them in Directory → Profiles. A change takes effect for people straight away; they…Super AdminsRead →Showing or hiding Drive in the sidebarMenu Access decides whether Drive (and every other module) appears in the sidebar. The Media Drive permissions decide what a person can do once…Super AdminsRead →Limits to know aboutFile types: any type can be uploaded; there is no type restriction to configure. Only the preview differs (PowerPoint, ZIP and other types have no…Super AdminsRead →Trash retentionDeleted items are permanently removed 30 days after they were moved to Trash (a server setting).Super AdminsRead →
Troubleshooting5
Upload refused: "Storage quota exceeded"What you see: an upload is refused with "Storage quota exceeded".Members and Super AdminsRead →Upload refused: "Shared (workspace) storage is full"What you see: an upload into a shared folder is refused with "Shared (workspace) storage is full".Members and Super AdminsRead →"A folder or file named … already exists in this location"What you see: creating a folder, or renaming an item, is refused with A folder or file named … already exists in this location.Members and Super AdminsRead →A button is missing, greyed out, or you see "no access"What you see: Drive is missing from the sidebar, a button (Upload, Share, Delete and so on) is missing or greyed out, or a page tells you to contact…Members and Super AdminsRead →A file opens as "File Details" with no previewWhat you see: instead of the file, you get a File Details card with the title, size and format.Members and Super AdminsRead →
FAQ1
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