Everyday tasks

How to rename an item

Who can use thisMembers and Super Admins

Permission you need

Rename, move, and update files

Set by your workspace admin. If you cannot do this, ask them for access.

Rename changes the name of a file or folder. You need the Edit permission. The file extension (for example .txt) cannot be changed, so a file always stays the same type.

Tap the ⋮ on the item and choose Rename.
Item menu with Rename
On this screen
- Rename – the pencil-and-square entry, just under Download.
- Folders have the same entry in the same place.
In the Rename dialog, edit the name and tap Rename.
Rename dialog
On this screen
- New name field – the current name without its extension (Weekly_Sync_Notes).
- Fixed extension – .txt sits at the right end of the field and cannot be edited.
- Counter – 17/251. Names can be 255 characters in total, so the room left is 255 minus the length of the extension.
- Cancel and Rename – the two buttons at the bottom right.
The card shows the new name straight away.
The renamed file
On this screen
- Card label – the file now reads Weekly_Sync_Note… (long names are shortened).
- Only the name changes: the file stays in the same folder and keeps its size and type.

If the name is refused

Names must be unique inside a folder. If another file or folder already has the name you typed, you see A folder or file named … already exists in this location. See that article and Naming rules.

Last updated 2026-10-22

How to rename an item

If the name is refused

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