Sharing

How to share a file or folder

Who can use thisMembers and Super Admins

Permission you need

Share files and folders with others

Set by your workspace admin. If you cannot do this, ask them for access.

Sharing gives specific people access to a file or folder, without sending it by email. You choose who and what they can do, and you can take the access away whenever you like.

Before you start: you need the Share permission.

Tap the ⋮ on the file or folder and choose Share. The Share dialog opens.
Share dialog
On this screen
- Title – Share with the folder icon and the name of the item (Project Documents).
- Add people, roles, or email – type here to find who to share with.
- Access Level – the drop-down beside it, set to View by default.
- Share – the blue button that sends the invitation.
- Add a private message – an optional note for the people you share with.
- Set expiration after – tick this to make the access run out automatically.
- Who can access – a Permalink switch, off by default (Not shared with anyone).
- × closes the dialog without sharing.
Type a name and pick the person from the list. They appear as a chip in the field.
A person added
On this screen
- Chip – JP Jinisha PL × shows who will receive access. Tap the × on it to remove them.
- The cursor stays in the field, so you can add more people or roles.
- Everything else in the dialog is as before.
Choose the Access Level.
Access levels
On this screen
- Organize – Can organize, share, create, and edit. The highest level.
- Edit – Can edit and upload files.
- View – Can view only. This is the default and shows a blue tick.
- Pick the lowest level that lets the person do their job.
Optional: tap Add a private message, or tick Set expiration after and choose when the access should end.
Tap Share. The person is added, and the item appears in their Shared tab.
Who can access
On this screen
- Who can access now lists the person (Jinisha PL, with their email) and their level in a drop-down (Edit here).
- Change access later – open the drop-down beside their name to pick a different level.
- Permalink – still Private – Not shared with anyone unless you switch it on.

Reopen Share at any time to see who has access and change it. To see what the other person gets, read What the other person sees.

Last updated 2026-10-22

How to share a file or folder

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